Zoom calls have become familiar in an average workday thanks to changing work environments and the increasing flexibility of how businesses operateEven for companies still attending in person, using a Zoom call for larger staff meetings, stakeholder updates, or company-wide correspondence is ideal for maintaining distance and safetyHosting a large call creates a different nervousness than presenting to a sizeable group in personNavigating tech and keeping the attention of a remote audience can be a challengeLearn how to make hosting a big Zoom call a constructive experience for everyone involved.

Constructively Involving Your Audience

One of the major complaints of people who attend large Zoom calls is that they are effectively silenced while watching a presenter speak at themThe criticism is that the information could have been relayed in an email with an attached PowerPoint or slide deckTo combat this ongoing problem, involve your audience in a constructive way that includes them in the meeting, just as you would in person.

Plan Ahead 

Zoom allows you to send schedule invites to all participants to call with Zoom virtual background requirementsMarking your attendance from the initial round is helpful, so you don’t assume someone is in the meeting that’s notAwkward silence can be prevented.

Recruit Volunteers

Assemble your most trusted volunteersOne person should scan the crowd for facial cuesIf your meeting is filled with half-asleep attendees, that is your fault, not the arrears of your participantsAnother person should scan for people who need instruction on adding a virtual background in teams. After you evaluate collective feedback, plan better for next time.

Welcome Slide

This step is basic troubleshootingNo one likes to attend a meeting where they have no idea what’s happening, nor are they prepared for the information or proceedingsSend out a welcome slide to participants well in advance of the meeting to be prepared for the materials you will cover.

What Features Of Zoom Can Help?

The invite features communicate the preparedness of the meeting, and Zoom immersive view templates set the stageStill, other compelling features for large Zoom calls can help navigate a large audience.

Record Meeting 

For legal and constructive purposes, you should always record the meetingsHave your participants sign waivers before meetings to ensure they agree to be recorded.

Mute Audio 

Muting everyone isn’t as totalitarian as it soundsYou are free to unmute as the raise hand button notification emergesHowever, when you leave participants unmuted, interference, static, and potentially embarrassing background noise has a high possibility of interrupting your meeting.

Display Names 

Meeting hosts can choose a feature that always displays namesWith this feature on, you always know who is typing in the chat, raises their hand, leaves and enters the call, and to whom you are speaking should you decide to unmute them.

Navigating large meetings is made easier with the features available in Zoom callsTry these and other constructive approaches to virtual meetings at your next scheduled appearance.